Executive Assistant 

About Us:

Nashville PBS is available free and over the air to nearly 2.4 million people throughout the Middle Tennessee and southern Kentucky viewing area.  Nashville PBS’s four broadcast channels are WNPT, PBS Kids, Create, and World.  Nashville PBS is also available to anyone in the world through its array of digital services, including wnpt.org, YouTube channels and the PBS video app.  Nashville PBS provides quality educational, cultural and civic experiences that address issues and concerns of the people of the Nashville region, and which thereby help improve the lives of those we serve. 

Summary:

The Executive Assistant provides high-level administrative and operational support to the President & CEO and senior leadership team, ensuring efficient execution of organizational priorities and day-to-day operations. Reporting directly to the Senior Director of Human Resources, with a dotted-line relationship to the President & CEO, this position manages executive scheduling, board and committee coordination, confidential communications, special projects, and organizational events. The Executive Assistant serves as a trusted liaison among leadership, staff, board members, donors, and community stakeholders while maintaining the highest level of professionalism, discretion, and confidentiality.

Essential Duties/Responsibilities: 

Executive Support

• Manage and maintain the President & CEO's calendar and schedule.
• Coordinate meetings, appointments, speaking engagements, and community events.
• Prepare correspondence, reports, presentations, and briefing materials.
• Screen calls, emails, and visitor requests, prioritizing executive communications.
• Arrange business travel, accommodations, and itineraries.

Board of Directors Support

• Coordinate Board and committee meetings.
• Prepare agendas, meeting packets, and supporting documentation.
• Record and distribute meeting minutes.
• Track Board action items and governance records.
• Facilitate communication between executive leadership and Board members.

Organizational Communications

• Serve as a liaison between the executive office/s and internal departments.
• Manage confidential communications with donors, community leaders, sponsors, and government representatives.
• Draft professional correspondence on behalf of executive leadership.
• Support executive presentations and public appearances.

Administrative Operations

• Maintain executive files, records, contracts, and important documents.
• Process invoices, expense reports, purchase requests, and budget-related paperwork.
• Coordinate office procedures and administrative workflows.
• Manage special projects as assigned.
• Provide administrative support to ensure compliance with Federal Communications Commission (FCC), Equal Employment Opportunity (EEO), and other government and industry regulations pertinent to Nashville PBS.
• Provide administrative assistance to and coordinate with Nashville PBS governmental and legislative activities with American Public Television Stations (APTS) and TPTC as necessary.

Event Management

• Coordinate internal staff meetings, activities, and leadership events.
• Support, coordinate and communicate events logistics of venues, catering, and set up.

Confidentiality and Professionalism

• Handle highly sensitive personnel, financial, and strategic information.
• Exercise sound judgment and discretion.
• Represent the executive office professionally with employees, Board members, donors, and external stakeholders.

Perform other duties as assigned

Knowledge/Skills & Abilities: 

Requires an excellent ability to communicate both verbally and in writing. Ability to plan, organize and integrate priorities and deadlines independently.  Must be able to understand the importance of working with Board Members and Board Committees.  Must have proficient knowledge of Word, Excel, Outlook, and Internet. Ability to provide high level, priority management and calendar management support to executive management.  Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline driven environment. Excellent ability to build relationships with all staff, volunteers, and vendors/suppliers. Ability to discreetly handle sensitive and high-level confidential information.   

Education and Experience: 

Bachelor’s degree preferred. Executive Assistant certification is a plus. Candidates should possess three to five years of experience supporting executives in an Executive Assistant, senior administrative, or similar professional support role. Equivalent combinations of education and experience will also be considered.

Work Environment & Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  Individuals may need to sit or stand for extended periods as needed.

To Apply:
Please submit your resume to mblair@wnpt.org

Nashville PBS is an Equal Opportunity Employer

Corporate Account Executive (Contract)

This (contract) position is responsible for securing funding and sponsorships from corporations and businesses. Responsibilities include identifying prospective sponsors, building long-term relationships, developing custom sponsorship proposals (underwriting), and managing existing client accounts to meet revenue targets. This position offers a meaningful opportunity to connect Nashville’s business and philanthropic communities to public media that serves the middle Tennessee and southern Kentucky viewing area. The ideal candidate will be a great communicator, outgoing, detail-oriented, and excellent at follow-through.

Essential Duties/Responsibilities:

Corporate Underwriting, Prospecting & Development: Identify, cultivate, and close new corporate underwriting agreements for Nashville PBS programming. 

• Build and maintain an active pipeline of prospects from initial contact through signed contracts and renewals.
• Partnership Package Development: Design comprehensive corporate partnership opportunities beyond traditional underwriting, including event sponsorships, digital marketing integrations, and community engagement packages.
• Once contracts are secured, work closely with production and traffic to ensure that all deliverables are completed.
• Underwriter Stewardship: Maintain active relationships with current underwriters through regular contact, fulfillment reporting, and renewal cultivation to maximize retention and revenue growth.
• Business Community Engagement: Attend chamber events, business networking functions, and industry meetings to build and expand corporate relationships throughout middle Tennessee and southern Kentucky viewing areas.
• Operate within the framework established by Nashville PBS Foundation’s policies, procedures, and practices.
• Performs other duties as assigned.

Knowledge/Skills & Abilities: 

The Corporate Account Executive (Contract) at Nashville PBS (WNPT) is a high-impact, revenue-focused professional responsible for securing corporate sponsorships and underwriting support. This role combines a deep knowledge of the Nashville media market and FCC non-commercial regulations with a consultative approach to business development.Beyond traditional broadcast sales, they possess a deep fluency in multi-platform digital solutions and a refined ability to communicate with C-suite executives and local business leaders. Success in this role requires a blend of exceptional interpersonal skills, disciplined CRM management, and a commitment to maintaining the high standards of the PBS brand while consistently meeting or exceeding revenue targets in a fast-paced environment.

Education and Experience: 

Bachelor’s degree in Marketing, Advertising, Mass Communications, Business, or a related field, or an equivalent combination of education and significant, relevant work experience preferred. Minimum of 1–3 years of B2B sales experience, with a strong preference for media sales, advertising, or corporate underwriting. Proven track record of meeting or exceeding revenue targets and cold-calling prospects to build a new book of business. Experience in the media market is highly desirable.

Work Environment & Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. Prolonged periods sitting at a desk and working to include but not limited to typing on a computer. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required (up to 25 lbs.), filing documents or storing materials throughout the workday. Proper lifting techniques required. For the most part ambient room temperatures, lighting, and traditional equipment as found in a typical office environment.

To Apply:
Please submit your resume to mblair@wnpt.org

Nashville PBS is an Equal Opportunity Employer